Station user manual

Sysctl AB - 2020-09-29

Abstract

This is the manual for users of the IMPEX station

  1. 1.0 - Station user manual
  2. 1.1 - Station user manual
  3. 1.2 - Station user manual
  4. 1.3 - Station user manual
  5. 1.4 - Station user manual

Station user manal - 1.0

Scan and transfer files from one USB drive to another

This chapter contain a step-by-step guide for scanning mobile media, e.g. a USB drive, to examine if there is malicious content (computer viruses, trojan horses, and other malware) and, if none are found, transfer them to a second USB drive.

Initial screen

Before you start, you will see a generic screen welcoming you to insert your media into the Impex station. At this point in time, it is also possible to change the language that is used for all dialogues. Impex is available in most major languages.

1. Insert the source media (usb drive) into the left port

2. Insert the destination media or target drive in the right port

The screen should now display both of the drives, their brand and model name. Press the “View Content” button to look at the actual files on the drive.

Two drives connected

3. Press on the left arrow to transfer the files to the right side drive

Please note that the right side drive will be erased and cleaned (formatted) to make sure it is empty.

4. Depending on your local security policy you might have to enter your identication using the on-screen keyboard and press a confirm button to continue

The identification screen

This is a pop-up screen on which you need to fill in your e-mailadress. If the Impex have been configured, there is possibilities that the Identification screen is setup to allow for shortcuts, where pre-loaded names are available to select from. Thus makes it easier, and faster, for users to use the identification screen.

The confirmation screen

The confirmation screen will display some information describing the process used by, and the action taken by, Impex. It asks you to read and acknowledge this information before proceeding.

The files on your source USB drive will now be analysed for virus, malware and other unwanted software. During this process a progress bar will be shown depicting a rough estimate on how much time is left.

The progress bar

If nothing malicious was detected you will see a green screen together with a receipt which gives an overview of which files were scanned and their unique checksums. If a printer is attached and enabled you will also get a printout of a summary.

The summary screen

In the case that unwanted files were detected the screen will go red and a listing will show which file or files contained malware. Note that in this case no files will be transferred so the target USB drive will still be clean. If a printer is attached and enabled you will also get a printout. To view only the malicious files, press “Filter”. The source drive containing the malicious files will not be modified or cleaned by the system.

The Malware was found screen

Your local security policy should dictate what to do with the source USB drive in case malware is found.

5. To complete the scanning press “Done” and pull out the USB drives

If at any point you want to abort the procedure, pull the USB drives. It is also worth mentioning that the station does not require you to copy from left to right. The process can also be done in the other direction. That means you can also transfer files from right to left. The files will be analysed and scanned before being copied, no matter in what direction they are copied to. This can in certain situations be more intuitive depending on the physical placement of the IMPEX station.


Station user manual- 1.1

Format a USB drive

If the “Allow format only” option has been enabled in the IMPEX Control Center one can also use the IMPEX station for formatting a USB drive. If the option is turned on the “Format device” button appears when just one drive is inserted. It does not matter in which port the drive is inserted.

View after inserting a drive in the side right port

1. Insert a USB Drive

2. Press the “Format Device” button

3. Read the text and then press “Confirm”

The confirm screen

This screen will display text descring the actions you are about to take. If you click on “confirm”, the next step will be to format the attached USB drive. If you have changed your mind, or performed this action in error, just remove the attached USB device to interrupt the formatting.

The progress screen

The progress bar is a measure that will display the progress of the actual formatting

After acknowledging that the user understands that the USB drive will be erased and all information on it will be lost the drive will be formatted and a new FAT32 filesystem created on it.

After the process is complete the final view will contain a receipt showing information about the drive.

The receipt screen

The receipt is showned in the right part of the screen. The receipt will contain important information, including:

4. Press “Done” and remove the USB drive

The USB drive is now formatted and clean, ready for use.


Station user manual - 1.2

Scan one USB drive

If the “Allow scan only” option has been enabled in the IMPEX Control Center one can also use the IMPEX station for scanning a USB drive without transferring any files. If enabled a “Scan Device” button appears when just one drive is inserted. It does not matter in which port the drive is inserted.

View after inserting a drive in the right side port

1. Insert a USB Drive

2. Press the “Scan Device” button

Depending on your local security policy you might have to enter your identication using the on-screen keyboard and press a confirm button to continue.

The identification screen

This is a pop-up screen on which you need to fill in your e-mailadress. If the Impex have been configured, there is possibilities that the Identification screen is setup to allow for shortcuts, where pre-loaded names are available to select from. Thus makes it easier, and faster, for users to use the identification screen.

The confirm screen

The confirmation screen will display some information describing the process used by, and the action taken by, Impex. It asks you to read and acknowledge this information before proceeding.

The files on the USB drive will now be analysed for virus, malware and other unwanted software. During this process a progress bar will be shown depicting a rough estimate on how much time is left.

The progress bar

If nothing malicious was detected you will see a green screen together with a receipt which gives an overview of which files were scanned and their unique checksums. If a printer is attached and enabled you will also get a printout of this summary.

The summary screen

In the case that unwanted files were detected the screen will go red and a listing will show which file or files contained malware. If a printer is attached and enabled you will also get a printout. To only view the malicious files, press “Filter”. The drive containing the malicious files will not be modified or cleaned by the system.

The Malware was found screen

Your local security policy should dictate what to do with the USB drive in case malware is found.

3. To complete the procedure press “Done” and pull out the USB drive

If at any point you want to abort the procedure before this, pull the USB drive.


Station user manual 1.3

Change language

The IMPEX station interface has support for several languages. To switch language press on the Flag symbol up in the right corner and choose your desired language in the popup.

Flag symbol screen

This is the screen with a language symbol in the top right corner. By clicking on the touch screen, you will be able to change language settings in the Impex station.

The Flag symbol menu

When you have clicked on the flag symbol, a menue will appear. This menue will display the different languages that you can select to set the Impex station user interface to appear in that specific language.

Interface after changing to Swedish

This is what the interface looks like after changing the language setting to Swedish.


Station user manual 1.4

System Information Page

The System Information page contains information about the configuration and health of the IMPEX station.

On the initial screen down in the right corner is the link to the information page. This link will be green in case the Anti Virus signatures and Operating System are up to date and red in case they are out of date.

The System Information Page

The information page has four sections. The “STATION” section contains information about the version of the IMPEX software, the local station’s identification and its hostname. It also contains the last time AV and OS updates were fetched.

The “CONFIGURATION” and “ANTIVIRUS ENGINES” section show settings set in the Impex Control Center for this station. These settings can only be changed on the server side.

The “NETWORK STATUS” section shows the network address configuration and which IMPEX Control Center the station is connected to.

This page is primary meant for the technical staff on site but might be useful for others as well.


Station user manual 1.5

Scan and transfer files from one USB drive to another (only text instruction)

This step-by-step guide is for scanning a USB drive for virus and malware and if none are found, transfer them to a second USB drive.

1. Insert the source drive into the left port

2. Insert the destination or target drive in the right port

The screen should now display both of the drives, their brand and model name. Press the “View Content” button to look at the actual files on the drive.

3. Press on the left arrow to transfer the files to the right side drive

Please note that the right side drive will be erased and cleaned (formatted) to make sure it is empty.

4. Depending on your local security policy you might have to enter your identication using the on-screen keyboard and press a confirm button to continue

The files on your source USB drive will now be analysed for virus, malware and other unwanted software. During this process a progress bar will be shown depicting a rough estimate on how much time is left.

If nothing malicious was detected you will see a green screen together with a receipt which gives an overview of which files were scanned and their unique checksums. If a printer is attached and enabled you will also get a printout of this summary.

In the case that unwanted files were detected the screen will go red and a listing will show which file or files contained malware. Note that in this case no files will be transferred so the target USB drive will still be clean. If a printer is attached and enabled you will also get a printout. To view only the malicious files, press “Filter”. The source drive containing the malicious files will not be modified or cleaned by the system.

Your local security policy should dictate what to do with the source USB drive in case malware is found.

5. To complete the scanning press “Done” and pull out the USB drives

If at any point you want to abort the procedure, pull the USB drives. It is also worth mentioning that the station does not require you to copy from left to right. The process can also be done in the other direction. That means you can also transfer files from right to left. The files will be analysed and scanned before being copied, no matter in what direction they are copied to. This can in certain situations be more intuitive depending on the physical placement of the IMPEX station.